Aetna Executive Recruiting Coordinator in Norwalk, Connecticut

Req ID: 49910BR

This is an in-office position in Norwalk, CT with weekly travel to the New York, NY office. Occasional work from home may be permitted as well.


Manages support functions within the Executive Recruiting team. Serves as a strategic partner with others on the team to deliver exceptional executive recruitment services. NYC and Norwalk, CT locations available.

Fundamental Components include, but are not limited to:

Serve as a partner with other members of the Executive Recruiting team to deliver top-quality, high-touch executive recruitment service that exceeds client expectations (*)

Collaborate with other team members to improve the executive search service delivery model through a careful and continual analysis and review of search processes and protocols. Make and implement recommendations related to processes as appropriate (*)

Coordinate candidate interview activity, including travel, accommodations and itineraries (*)

Prepare candidate information / assessment packages to be distributed to each member of the interview team in advance of each interview (*)

Manage workflow activity, including the opening of job requisitions, submission of candidate resumes, ensuring the applicable forms are completed (*)

Maintain responsibility for outbound communications to external applicants, whether solicited or not. Maintain Executive Recruiting e-mail box (*)

Generate offer packages under the guidance of the Executive Recruiters. Ensure receipt by candidate. Ensure timely return of pertinent materials. Track drug test and background check results (*)

Handle additional responsibilities as requested by management (*)


4+ years office experience (preferable in a corporate or law firm environment); required Demonstrated success coordination of multifaceted and complex meeting arrangements; required Demonstrated success utilizing recruitment technology (i.e., applicant tracking); preferred Demonstrated successful management of expense processing and tracking; required

Experience communicating successfully with individuals at all management levels, particularly those at the executive level; preferred Demonstrated accuracy and attention to detail in both internally and externally directed documents and communications; required


The minimum level of education desired for candidates in this position is a HS Diploma or GED.


Functional - Administration / Operations/Telephone / Receptionist/1-3 Years

Functional - Administration / Operations/Travel/1-3 Years


Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare for America and across the globe. We are developing solutions to improve the quality and affordability of healthcare. What we do will benefit generations to come.

We care about each other, our customers and our communities. We are inspired to make a difference, and we are committed to integrity and excellence.

Together we will empower people to live healthier lives.

Aetna is an equal opportunity & affirmative action employer. All qualified applicants will receive consideration for employment regardless of personal characteristics or status. We take affirmative action to recruit, select and develop women, people of color, veterans and individuals with disabilities.

We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

Job Function: Human Resources